Museum Security Network Safety Plans 4

disaster plan
Arlington libraries

UNIVERSITY OF TEXAS
AT ARLINGTON LIBRARIES
DISASTER PREPAREDNESS PLAN
http://palimpsest.stanford.edu/bytopic/disasters/plans/ut-arl.html

CONTENTS
EMERGENCY TELEPHONE NUMBERS. . . . . . . . . . . . . . . . . 1.1

MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . 2.1
Purpose and scope . . . . . . . . . . . . . . . . . . . 2.1
Disaster Preparedness Committee . . . . . . . . . . . . 2.3
Disaster Response Action Team . . . . . . . . . . . . . 2.4
Emergency Purchasing Procedures . . . . . . . . . . . . 2.6
Copies and Distribution of the Plan . . . . . . . . . . 2.7
Readings. . . . . . . . . . . . . . . . . . . . . . . . 2.8

RECOVERY . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1
General Operations. . . . . . . . . . . . . . . . . . . 3.1
Sources of Supplies . . . . . . . . . . . . . . . . . . 3.6
Sources of Services . . . . . . . . . . . . . . . . . 3.11

SURVEY, PRIORITY MATERIALS AND FLOOR PLANS . . . . . . . . . 4.1
Central Library . . . . . . . . . . . . . . . . . . . . 4.2
basement . . . . . . . . . . . . . . . . . . . . . 4.2
first floor. . . . . . . . . . . . . . . . . . . . 4.4
second floor . . . . . . . . . . . . . . . . . . 4.14
third floor. . . . . . . . . . . . . . . . . . . 4.20
fourth floor . . . . . . . . . . . . . . . . . . 4.26
fifth floor. . . . . . . . . . . . . . . . . . . 4.29
sixth floor. . . . . . . . . . . . . . . . . . . 4.31
Architecture and Fine Arts Branch Library . . . . . . 4.35
Science and Engineering Branch Library. . . . . . . . 4.44

EMERGENCY TELEPHONE NUMBERS

UNIVERSITY POLICE DEPARTMENT ............ 3003

Administration ............ 3381

UNIVERSITY PHYSICAL PLANT ............ 3582

ARLINGTON FIRE, POLICE, AMBULANCE ............. 911

EMERGENCY SUPPLIES ON SITE

Kits containing plastic sheeting, scissors and tape to protect books and equipment from water are available at several sites in the libraries. They are packed in white plastic cylindrical containers, with red tops and labeled "FOR WATER EMERGENCIES."

Preservation Department Special Collections
BCD/ACD (OCLC area) Architecture & Fine Arts
Central Reference Head's office Central Circulation
Current Periodicals Science and Technology

EMERGENCY CONTACTS

Names and telephone numbers of UTA library and other personnel to contact in the event of an emergency.

Disaster Preparedness Committee

Julie Alexander ....... 4429 ........... 795-8203
Ruthie Brock ......... 4971 ........... 467-4702
Joan Martinek ......... 4978 ........... (none)
Shirley Rodnitzky ...... 4963 ........... 861-8199
Gerald Saxon ......... 3393 ........... 274-8018
Jim Wellvang, Chair .... 4432 ........... 274-7763

Acting Director of Libraries
Shirley Sheets ......... 4430 ........... 261-0124

Head, Architecture and Fine Arts Library
Robert Gamble ......... 4989 ........... 461-3848

or Stephen Stoan ......... 4950 ........... 548-7849

Head, Science and Technology Library
Emerson Hilker ......... 4976 ........... 561-2358
or Stephen Stoan .......... 4950 ........... 548-7849

UTA Safety Officer
Russell Grunewald ...... 2185 ........... 244-2340

MANAGEMENT

Purpose and scope

The purpose of this disaster preparedness and recovery plan is to reduce the risk of material loss to the collections held by the UTA Libraries due to a disaster such as fire or flood. It is substantially concerned with the libraries' collections and their associated paper-based records and concentrates on water-related dangers because these are the most commonly encountered type of disaster in libraries. It does not specifically address issues of human safety, of major database (ie. NOTIS) recovery, or elec- tronic equipment recovery.

It aims to accomplish this by establishing a well prepared strategy for avoiding potential threats, for promptly responding to situations immediately threatening the collections, and by identifying resources and strategies for recovery.

The following priorities are recognized as governing the general framework of decision making in the event of an impending or a large scale disaster in the library or at the university. Procedures within this plan are to be viewed in this context.

Priority 1 Human safety issues including evac- uation of buildings

Priority 2 Collections and essential records protection and recovery

Priority 3 Electronic equipment protection and recovery

Priority 4 Fittings and furniture protection and recovery

University policies and procedures relating to issues of human safety in an emergency or disaster are contained in UTA Fiscal Regulations and Procedures, Section 7, Emergency Procedures, a copy of which is in the Library Administration office.

Library emergency, safety and evacuation procedures are contained in the UTA Libraries Staff Handbook, which is available in the central reserve collection. They are also located on the Libraries' LAN, under the menu option STAFF HANDBOOK, file name SAFETY.

Security of the NOTIS database is the responsibility of the department of Administrative Information Services (formerly Administrative Computing). They perform a complete NOTIS data and systems backup every Friday evening. This tape is stored off site. Incremental backups are done Monday through Thursday evenings. Their Disaster Recovery Plan is reviewed updated regularly.

MANAGEMENT

The management and implementation of this plan is the respon- sibility of two groups: the Disaster Preparedness Committee, which is concerned with implementing routine and on-going preven- tive strategies; and the Disaster Response Action Team, which is only called into play if there has been a major disaster. The former is proactive; the latter, reactive.

Disaster Preparedness Committee (DPC)

Purpose and Goal
The goal of the Disaster Preparedness Committee is to mini- mize the loss of, or damage to, library materials and essen- tial records, in the event of a disaster, whether limited to a few volumes or a more catastrophic event.

Responsibilities
In order to achieve this goal, the Disaster Preparedness Committee is charged with the following responsibilities:
Review and up-dating of this plan. The entire plan will be reviewed at least annually and will include complete site surveys. The chair of the committee has the responsibility for reviewing and updating the emergency contacts and phone list at least every three months and will issue revised pages for the manual.
Recommending to the Director of the Libraries any needed remedial actions in relation to the build- ings and their infrastructures posing potential threats to the collections.
Ensuring that in-house capabilities for small scale recovery procedures and treatments are in place in the conservation units of the Preserva- tion Department and Special Collections.
Periodic consultation with the UTA Safety Officer and the Arlington Fire Department (pre-fire plan) to insure that needs are being represented.
Promoting disaster prevention awareness among library staff.
Keeping up to date with and maintaining a collec- tion of information on handling and recovery tech- niques for all types of materials in the collec- tions.

Members
The Disaster Preparedness Committee shall consist of three standing members and three members appointed for two year terms in accordance with the practice for other library committees.
The standing members shall be the Assistant Director for Collection Development, the Assistant Director for Special Collections, and the Head of the Preservation Department as chair.

Disaster Response Action Team (DRAT)

Purpose and Goal
The goal of the Disaster Response Action Team is to provide the leadership and immediate action (including the commit- ment of financial resources) required during a crisis situa- tion so that losses to the collections are minimized and a return to normal operations affected as soon as practicable.
Normal committee structure will need be abandoned during a crisis. The DRAT chief (or designee) will need to make quick decisions and work assignments in accordance with this plan and the unique characteristics of the particular event.

Responsibilities

Responsibilities and actions will vary depending on the nature and extent of the disaster. A general outline and specific guidelines are included in the section on opera- tions. The following questions are intended to serve as a checklist of issues that may need to be addressed, depending on the nature and extent of the situation.

1. Who should be notified first?
2. Who assesses the situation? Has the source of the trouble been eliminated, eg. water turned off, fire controlled, windows boarded?
3. If this is not a minor incident, who is notified next?
4. Where is the command post?
5. How are necessary staff and disaster team members and volunteers notified? Where do they convene?
6. Who activates the plans for supplies, equipment and services? Are consultants required?
7. Where are deliveries to be made?
8. How are things to be paid for?
9. Is the area safe to enter?
10. What will be done with damaged materials?
11. How will communication, both internal and external be handled?
12. How is the activity being documented (including photo- graphs) and who is responsible for writing it up.

Members

The Director of the Libraries shall be the Chief of the Disaster Response Action Team. The Associate Director will be the designated alternate.
Other members shall be the Disaster Preparedness Committee as well as other people the Chief designates as appropriate to the nature and extent of the specific disaster. These may be the University Safety Officer, other staff of the libraries, a disaster recovery firm, consultants, etc.

Emergency Purchasing Procedures

The State Purchasing and General Services Commission has delegat- ed to the chief executive officers of all State agencies the authority to make their own emergency purchases under the specif- ic authority of Section 3.07 of Article 601b, V.T.C.S. and Commission Rule 1 TAC 113.10.
These procedures are contained in the SP&GSC Handbook, (Purchases 6/1/88, pages 5-51 and 5-52). Items or services "so badly needed that the agency will suffer financial loss or operational damage if not secured immediately" are within the scope of emergency purchasing. The Director or Associate Director of Libraries needs to make this determination to the UTA Director of Purchas- ing. The bid process is to be used "whenever possible," though with the need to purchase disaster recovery services, time and the need for immediate availability of the service may indicate that the bid process is not possible.

Copies and Distribution of the Plan

Each member of the DPC office plus home copies 12
Director of Libraries " " " " 2
Heads of Branch Libraries " " " " 4
AD Administration home copy 1
AD Public Services home copy 1
UTA Safety Officer office copy 1
AHE Office office copy 1

form for distribution of revisions

date
MEMO TO: abc
FROM: Disaster Preparedness Committee
RE: Disaster Plan Revision

In order to update your copy/copies of the UTA Library's Disaster Preparedness Plan please discard the following pages.
Replace the discarded pages with the follow- ing attached pages.

SOURCES FOR FURTHER INFORMATION

Readings
Barton, John. An Ounce of Prevention: A Handbook on Disaster Planning for Archives, Libraries and Record Centers. Toronto: Toronto Area Archivists Group Education Foundation, 1985. Z 697.6 .O86 1985
Bohem, Hilda. Disaster Prevention and Disaster Preparedness. Berkeley: University of California Press, 1978. Z 701.B67 1978
Burgess, Dean. "The Library Has Blown Up." Library Journal (Oct. 1, 1989). (Photocopy in Reserve)
Electronics and Magnetic Media Recovery. Fort Worth: BMS Cat, 1990. (Photocopy in Reserve.)
Lundquist, Eric. Salvage of Water Damaged Books, Documents, Micrographics and Magnetic Media. San Francisco: Document Reprocessors, 1986. PD Z 701.L86 1986
Morris, John H., ed. Managing the Library Fire Risk. 2nd. ed. Berkeley: Univer- sity of California Press, 1979. STL TH 9445.L5 M67 1979
Morris, John The Library Disaster Preparedness Handbook. Chicago: American Library Association, 1986. Z 679.6 .M67 1986
Murray, Toby. Basic Guidelines for Disaster Planning in Oklahoma. 1990. (Photocopy in Reserve)
Nyberg, Sandra. "The Invasion of the Giant Spore." Atlanta: SOLINET, 1987. (Photocopy in Reserve)
Waters, Peter. Procedures for Salvage of Water-Damaged Library Material. 2nd. ed. Washington: Library of Congress, 1979. SDOC LC 1.2:Sa3
Young, Richard F. Library and Archival Disaster Preparedness and Recovery. [videorecording]. Oakton, Va.: Biblio-Prep, 1986. PD Z 701.Y68 1986

RECOVERY

General Operations

Recovery operations are likely to be based on a mix of commercial services, university services and in-house capabilities. The following section is intended to provide guidance for the quick decisions that must be made by the Disaster Recovery Action Team.
Whether the disaster is large or small, the following steps are required for an effective recovery operation.

Assess the damage

How much damage has occurred? What kind of damage is it (fire, smoke, soot, clean water, dirty water, heat, humidity)? How much of the building is affected? What is the nature and extent of damage to the collections? Are the damaged items easily replaced, or are they irreplaceable? Can they be salvaged by the in-house recovery team, or will outside help be required? Photographs should be taken to document the damage.

Stabilize the environment

The environment must be stabilized to prevent the growth of mold. Mold can develop within 48-72 hours in an environment where the temperature is over 75 degrees and the relative humidity is over 60%. Aim to bring the temperature to 65 degrees and the RH to 50%. Air should be circulated.
Activate the in-house disaster recovery team or commer- cial service
A clear plan of action and priorities must be estab- lished by the team leader. Disaster and recovery areas should not be accessible to the public.

Restore the area

After the damaged items have been removed and the environment has been stabilized, the area must be thoroughly cleaned. Walls, floors, ceilings, and all furniture and equipment must be scrubbed with soap and water (or other appropriate cleaners) and a fungicide. Carpeting, and especially the padding under it, should be carefully examined, as mold can develop quickly. Removal of smoke odor and fogging with fungicides or insecticides should be performed only by professionals.

Commercial Services

Blast freezing and freeze drying services are recognized as our most effective recovery technique for wet books and paper re- cords. These services are available in the Metroplex and should be considered as the option of first choice for unique, irre- placeable or otherwise valuable materials. This applies to a full range of conditions--from one volume to thousands of volumes; from completely soaked to damp material, when there is not enough time to sort the wet from the damp; as well as coated paper.
Recovery by this means is estimated to cost $5.00 - $10.00 per volume, which in most cases will be less than replacement. [For example: 10 boxes (200 volumes) of wet periodicals just back from the bindery could be freeze dried for about $1500.00. Replace- ment at $50.00 per volume would come to $10,000.00.]
Commercial firms can re-wash and dry wet microfilm. The cost is estimated to be between $5.00 and $10.00 per roll of microfilm, which in most cases will be less than purchasing replacement films, though time and personnel costs for packing and labeling before shipment need be considered. (See subsequent section on packing microfilm.)

In-house Capabilities

In-house capabilities for recovery, such as cleaning and airdry- ing, are limited to fairly small scale events--one to 500 volumes--though are an essential element in the libraries disaster limitation efforts. In-house capabilities are also seen as complementing commercial services, eg. packing for freeze drying.
Wet material from either branch library would need be brought to the central library. Tables and drying space could be made available in the Preservation Department, the basement area in front of the elevators or, if more space was required, the sixth floor parlor or foyer.
The following sections describe basic guidelines and procedures for handling, packing and airdrying wet books, paper and other materials found in the collections.

GUIDELINES FOR PACKING AND IN-HOUSE RECOVERY

Be extremely careful when handling wet materials. All of them are very fragile, including their paper boxes. If boxes have disintegrated replace them with new containers. Fill cartons and crates only three-quarters full. Keep identification labels with objects. Do not mark wet paper, but picture frames and reels can be marked with a grease pencil. To avoid further damage, do not stack materials in piles or on the floor.

Paper

* Single sheets of paper: Do not try to separate but interleave the folders every 2 inches with freezer paper.
* Watercolors, maps, and manuscripts with soluble media: Do not blot the surface. Quickly freeze.
* Coated papers: Keep wet by packing in boxes lined with garbage bags, then freeze.
* Framed prints and drawings: If time and space permit, unframe and pack as for single sheets.
* Maps, plans and oversize prints: Sponge standing water out of map drawers. Remove the drawers from the cabi- net and freeze them stacked up with 1" x 2" strips of wood between each drawer.

Books

Do not open or close wet books or remove wet book covers. If the water is dirty, closed books may be washed before freezing, but time and facilities may limit this treatment. If time permits wash the books in tubs of cold running water and dab away (do not rub) mud with a sponge.
Lay a sheet of freezer paper around the cover and pack spine down in a milk crate or cardboard box.
Leather, parchment and vellum bindings are an immediate priority because they distort and disintegrate in water.
Books with coated papers should be kept wet by packing inside boxes lined with garbage bags, then frozen.

Microfilm in rolls

Do not remove the film from their boxes. Hold cardboard boxes and their labels together with rubber bands. Fill boxes with water, then stack five boxes of film into a block and wrap with plastic. Pack the blocks into a heavy card- board box lined with garbage bags. Ship to a film processor for rewashing and drying.

Microfiche

Pack, freeze and make arrangements to air dry. Mechanical reprocessing is not possible as with rolled microfilm. Air drying is labor intensive and probably not cost effective for fiche that can be commercially replaced.

Photographic materials

Salvage without delay these historic photographs:
* Wet collodion photographs (ambrotypes, tintypes, pannotypes and wet collodion glass plate negatives). Salvage first and air dry immediately. Both immersion and freezing will destroy the emulsion. Dry on blot- ters, emulsion side up. Recovery rate may not be very high.
* Daguerrotypes. Salvage and air dry, on blotters, emulsion side up. Recovery rate may not be very high.
* Nitrate film. Freeze immediately and make arrangements to freeze dry. Emulsions are water soluble and could be lost.
Other photographs, prints and negatives should be kept wet in containers of fresh cold water until they are either air dried of frozen. If allowed to partially dry they will stick together. Pack inside plastic garbage pails or gar- bage bags inside of cardboard boxes. Keep to a minimum the amount of immersion time. Salvage color photographs first, then prints, then black and white negatives and transparen- cies. Air drying is done on blotters, paper, or nylon screen, emulsion side down.
Motion pictures: open the film can, fill it with water and replace the lid. Pack into plastic pails or cardboard car- tons lined with garbage bags. Ship to a film processor for rewashing and drying.

Tapes (audio, video, computer)

Water is especially damaging to magnetic materials. The longer they have been wet, the greater the damage will be. Do not attempt to play any damaged tapes or disks as they can damage the equipment on which they are being played. Tapes should be removed from cassettes and washed in clean or distilled water and then air-dried or dried with a lint free cloth. Tape may be washed in a mild detergent if it is very dirty.

Sound recordings

Vinyl disk sound recordings will probably not be damaged by clean water, but water with particles in it may scratch a disk. Disks should be washed with clean water and dried with cheesecloth or a lint-free cloth. If dirt has been deposited on the disks, they may be washed in a 10% solution of Kodak Photo Flo in distilled water. Record jackets or paper protective sleeves should be thoroughly dried like other paper or discarded to prevent mold.

Paintings

Drain off excess water and take to safe area for profes- sional assessment and drying. Transport horizontally if you can. If not, carry the painting facing toward you, holding the side of the frame with the palms of your hands. Larger paintings should be carried by two people. The order of removal and treatment should be: first, the most highly valued; second, the least damaged; third, those slightly damaged; and, fourth, those severely damaged.

Floppy Diskettes

If the diskettes are wet, pack them upright in containers of cold distilled water. Make arrangements to air dry.
One possible in-house air drying procedure: The diskettes should be removed from their sleeves and jackets. Cut the edges of the jacket with non-magnetic (eg. aluminum) scis- sors and remove the diskette with gloved hands. Wash in several baths of distilled water, and dry with lint free towels. When the crisis is over, insert the diskette into a new jacket (cannibalized from a new diskette) and copy with a disk drive.

Sources of Supplies

This section identifies supplies and small equipment which might be needed for protecting collections and/or in recovery efforts. It identifies sources for their quick rental or purchase. The emphasis is on sources of acquisition rather than establishing stockpiles of the wide range of items that might be required.

Alcohol

Alcohol is used to remove mold from the covers of books, as it not only kills the spores, but also wets down any powdery sub- stances, so that these may be wiped off without spores flying into the air to contaminate other materials. Denatured or isopropyl alcohols are the least toxic and most readily avail- able. Clean rags may be dampened with it and wiped carefully over book covers.
Alcohol will dissolve some dyes, and may also affect library buckram. Mold found in textblocks should be referred to the Preservation Department. Some sources suggest the use of thymol or orthophenylphenol in alcohol as a fungicide, but because there are serious health questions about both chemicals, they should be used only after careful review of the Materials Safety Data Sheet for the specific product.
Sources: UTA Chemistry Lab
Van Waters
10889 Bekay
Dallas, Tx
214/340-7300

Chemical Sponges

Chemical sponges or industrial cleaning sponges may be used for removal of soot, smoke and odors from books or other materials in the collections. Absorene may be useful and is available from the Preservation Department in small quantities. Small hand-size sponges of natural latex are available for about $2.00 each from:
Puma Chemical Co.
1601 109th Street
Grand Prairie, Texas 75050
214/988-3447
Contact: Maurice Puma

Dry Ice

Dry ice may be used as a temporary measure to refrigerate small numbers of wet books, or to pack books being sent to be frozen or freeze dried. Dry ice must be handled carefully, and not with bare hands, as it can cause injury to unprotected skin. Available from:
Dry Ice Sales Co.
3621 Byers Ave.
Arlington, Texas
817 738-9011

Generators

Generators or emergency power may be provided through the Univer- sity Physical Plant Office.
BMS Cat is also able to provide them as part of a larger recovery operation.

For rental:

U-Haul
2351 Division St.
Arlington, Tx
277-1157
Contact Person: John Hilzer - Tool & equipment manager

Milk Crates

Plastic milk crates are the best containers for transporting, freezing, and freeze drying wet books (although some freeze drying companies prefer that their customers use cardboard boxes). They may be bought or borrowed when needed. BMS CAT provides boxes when called to pack-out materials for freeze drying.
Possible sources include: etc etc etc

Newsprint

Unprinted newsprint is useful in an air drying operation. It is an inexpensive and absorbent material for covering drying tables and for interleaving damp to moderately wet books.
When newsprint or any other material used to absorb water has served its purpose, it must be removed from the drying area in order to help reduce the amount of moisture in the room.
We have two roll holders on which a large roll of newsprint could be mounted. On is in Special Collections and the other in the Mail Room.
For a small amount of cut sheets contact UTA Campus Printing Office: - ext. 3573
Nation Wide Paper Co.
8730 King George
Dallas
214 284-0923
Contact person: Charles Waller

Olmstead Kirk Paper
2420 Butler
Dallas Tx
214 637-2220
Contact person: Anthony William

Basically Boxes
2409 South Collins Ave.
Arlington, Texas
860-7113

U Haul and other moving/packing companies also sell it.

Plastic Sheeting

Plastic sheeting is used to protect bookshelves, card catalogs and other fixtures from water leaks. It is available in several thicknesses, but the range of 2 mils to 5 mils is most appropri- ate for this purpose. Clear polyethylene is recommended over black, because it allows one to see what is underneath.
An emergency supply should be available in the Preservation Department and in the branch libraries for quick response.
K-Mart Stores
Frost King 3mil plastic sheeting
10' x 25' $7.00 roll
3' x 50' $5.00 roll

etc etc etc

Safety Supplies:

See catalogs in Preservation Department.
UTA Safety Office (for advice on required safety supplies) ext.2185
etc etc etc etc

General supplies

Arlington Hardware
1705 W. Park Row Drive.
Arlington, Tx
817 461-5803
Contact Person: Gary Farber - Manager
for example: flood lights, buckets, extension cords, sponges, fans, plastic garbage cans, rubber gloves, scissors, tape, safety helmets, water hoses, flash lights, hand trucks, first aid kits,wet / dry vacuums, boxes, wheel barrows, batteries, brooms & mops, etc.

L & D supply
5500 S. Cooper
Arlington Tx 76017
817 465-6362
(shipping, janitor, industrial supplies)

Sources of Services

There are many services, both commercial and not-for-profit, that may be useful in disaster recovery efforts. The following have been selected because of their local proximity, their specific expertise, or the relevance of their service to our expected needs. Information on other similar services is maintained by the Preservation Department.
AIRDEX
Geosource Plaza
2700 Post Oak Blvd. /Suite 1770
P.O. Box 460088
Houston, TX 77056
(713) 963-8600
Contact Person: Don Hartsell or Jim Leavens
Services: Moisture Removal
moisture removal--floors, walls, furnishings, computers dehumidification--control of relative humidity removal of airborne contaminants--soot, asbestos, PVC's air drying of materials

Airdex is a fire and water damage recovery service which has been in business for four years, and employs around 30 people. Although based in Houston, Airdex has "a high degree of mobility," according to a company spokesman. The company has responded to emergencies in Los Angeles, Detroit, and Florida, and considers itself national in scope.

Airdex does not dry wet books, but specializes in drying out buildings and their contents, including walls, floors, ceilings, and furnishings. It also dealt with water damaged computers. Other services include emergency environmental control, provision of temporary heating or air conditioning, removal of soot from air conditioning systems, and removal of airborne contaminants such as asbestos and PVC's. Airdex's main customers are in business and industry (hotels, power plants, hospitals, etc.), but the company considers libraries and museums to be of special interest.

ASSOCIATION FOR HIGHER EDUCATION OF NORTH TEXAS
17103 Preston Road
Suite 250, Lock Box 107
Dallas, TX 75248-1373
214/713-8170
214/713-8209 (fax)

Contact person: Kippy Jagoe Massey
The AHE Preservation Subcommittee, through the AHE office, may be able to provide advice on specific problems, referrals, or mustering volunteer support for recovery efforts.

BLACKMON MOORING STEAMATIC CATASTROPHE, INC. (BMS-CAT)
303 Arthur Street
Fort Worth, Texas 76107
(800) 433-2940 or (817) 926-5296
Contact Persons: Larry Wood

Services: Freeze Drying,
thermal vacuum drying
vacuum freeze drying
damage appraisal
document reproduction--microfilm, microfiche, photocopy, floppy
disk, soot and smoke odor removal
fumigation
corrosion control of electronic equipment
debris removal
controlled demolition
cleaning of interiors--ceilings, walls, floors
cleaning and restoration of furnishings--wood, porcelain fix- tures, office machines
inventory of materials
boxing of materials
transportation of materials

BMS-CAT packed and freeze dried 50 boxes of damp/wet archival documents for us in May, 1989. We should aim to file a disaster plan with them and we may consider them a service of first choice.

Blackmon Mooring Steamatic Catastrophe, Inc. (BMS-Cat) is a part of Blackmon Mooring Steamatic, which has been in the cleaning and restoration business since 1946, and specializes in dealing with fire damage. According to a company brochure, Blackmon Mooring Steamatic has over 500 employees, and there are 200 independent Steamatic contractors in the U.S. and Canada; BMS-Cat can call on these workers to provide the base for any large-scale restoration project. Help for large jobs is also hired locally.

BMS-Cat provides a wide range of restoration services, including vacuum and freeze drying of records materials, corrosion control on electronic and office equipment, debris removal, cleaning and deodorizing interiors, cleaning and restoring of furnishings, soot and smoke odor removal, and restoration of heating and air conditioning systems. Emphasis is placed on speed to enable the affected organization to resume operations as quickly as possi- ble. The company will inventory and box damaged library materi- als, and can either transport them to their plant for treatment or move their equipment to the disaster site. BMS-Cat's primary drying method is thermal vacuum drying, which is used for the majority of wet materials; freeze drying is done in a smaller chamber and is mostly used on "extremely old or valuable docu- ments."

Cleaning and restoration of fire-damaged documents can be handled either on-site or at one of the company's plants. Soot is removed with dry soot-absorbing sponges, and burnt edges can be trimmed off. BMS-Cat offers document reproduction services as well, which include photocopying, microfilming, microfiching, and copying of floppy disks.

DOCUMENT REPROCESSORS

41 Sutter Street
Suite 1120
San Francisco, CA 94104

(800) 437-9464 Services: Freeze Drying
freeze drying--vacuum freeze drying of books and files
freezer storage
inventory of materials--by arrangement
smoke odor removal--by arrangement
cleaning of materials--by arrangement
fumigation--by arrangement
rebinding--by arrangement
restoration of materials--by arrangement
reshelving--by arrangement
air drying of materials

Document Reprocessors is a freeze drying service which is based in San Francisco, but has done work for organizations all over the U.S., and also in Canada. The company has been in business since 1979; its large mobile drying chambers have been in use since 1982. They have been involved in a large number of library and business drying projects of different scales, and claim a 98% success rate at returning wet materials to readable condition.
Document Reprocessors is equipped to freeze dry books and docu- ments either at its plant, or in one of seven mobile drying chambers which are transported to the disaster site by truck, train, plane, or ship. Three of these chambers are mounted on trailer chassis and are self-contained, having their own power sources built in (they may also be connected to local electric power). They have a capacity of 640 cubic feet, which corre- sponds roughly to 10,000 books or 13 million documents. The drying cycle varies from seven to seventeen days, depending on the moisture content of the materials being dried. Moisture content of the books is tested with a gauge following freeze drying. Two 8,000-book chambers are also available, as are two 500-book chambers which can be transported via 747 airliner.
Aside from freeze drying wet books and documents, the company offers other on-site services for disaster recovery, some of which are done in conjunction with other specialist firms and suppliers of temporary personnel. These services include: inventorying damaged materials, refrigeration, air drying of books which are merely damp, smoke removal and cleaning, fumiga- tion and sterilization, rebinding, restoration or replacement, and reshelving of dried books.

EASTMAN KODAK COMPANY

Regional Business Office
5221 North O'Connor Road
Las Colinas
(214) 5069700
or
(800) 242-2424
Contact Person: Leon Hoffman (Las Colinas office)
Services: Film Salvage
advice and recommendations
Kodak will give advice on what to do with flood or fire - damaged film. The Las Colinas office would have to send it to their labs in Chicago for reprocessing. Reprocessing includes reboxing and matching of labels when the original labels are available. Cost of the service is not available.

FAIC CONSERVATION REFERRAL SYSTEM

1400 16 Street NW
Suite 340
Washington, DC 20036
(202) 232-6636
(202) 232-6630 FAX
Services: Referral to professional conservators;
single item or whole collection treatment of books and paper,
objects, paintings, photographic materials, wooden artifacts, and textiles;
disaster planning and recovery pest control environmental analysis exhibition design

The Foundation of the American Institute for the Conservation of Historic and Artistic Works will provide free referrals to professional conservation services across the country. Every conservator in the Referral System is a member of the AIC.
ITA Inc.
2400 Gravel St.
Fort Worth, TX 76118
817/589-7080
817/595-4877 (fax)
Contact person: Linda Perry

ITA Inc. is a company supplying all types of archival microfilm and photoduplication services. Their services include disaster recovery of microforms, and they can produce microfilm, micro- fiche, 16mm, 35mm, and 105mm films, diazo, silver duplications etc. They are equipped to include CAR (computer assisted re- trieval) and are capable of inhouse or onsite production. (Source: Abbey Newsletter, Nov. 1991, p.120.)

LIBRARY OF CONGRESS, NATIONAL PRESERVATION PROGRAM OFFICE
Washington, DC 20540
(202) 287-1840
Contact Person: Merrilee Smith
Service: Consultants
disaster planning advice
disaster recovery advice
The Library of Congress preservation staff will provide advice and assistance for both disaster planning and for the recovery of water-damaged library materials. They may be reached Monday to Friday from 8 a.m. to 6 p.m., but do not make on-site visits.

NORTHEAST DOCUMENT CONSERVATION CENTER
100 Brickstone Square
Andover, MA 01810-1428
(508)470-1010
(508)475-6021 fax
Contact Person: Karen Motylewski
Service: Regional Conservation Center
disaster planning advice
disaster recovery advice and assistance
restoration of photographic materials

NEDCC will provide emergency assistance over the telephone at no charge, and may be reached day or night, seven days a week. In the case of major disaster, a representative may be sent to provide help on-site. The Center has a photographic conservator on its staff who can deal with water-damaged prints and nega- tives.

PERRY HUSTON AND ASSOCIATES, Inc.
Center for the Conservation of Art
7440 Whitehall
Fort Worth, Texas 76118
595-4131
Services: conservation treatment for art
environmental review
matting and framing
evaluation

Expertise in preservation and restoration of paintings, works of art on paper, documents, maps, parchment and vellum artifacts.

SOLINET PRESERVATION PROGRAM
1438 West Peachtree Street N.W. Suite 200
Atlanta, Georgia 30309-2955
800/999-8558
404/892-7879 (fax)
Contact Persons: Lisa Fox Sandra Nyberg
Service: disaster assistance
The Preservation Office will provide free disaster planning and prevention information and recovery advice by phone after emer- gencies (leaks, mold outbreaks, fires, floods, etc.)

SOUTHWEST MICROPUBLISHING
2201 Brookhollow Plaza Drive
Arlington, Texas 76006
640-8385
Service: microfilming
reprocessing of wet film
storage of master negatives
Southwest Micropublishing will re-wash and dry rolled 35mm microfilm at their lab in Arlington. The cost is estimated at $5.00 - $10.00 per roll with an additional charge for boxes and matching labels. They will also re-wash and hand dry fiche but were reluctant to cost this labor intensive process at this time.

SURVEY, PRIORITY MATERIALS AND FLOOR PLANS

This section contains the survey sheets as well as floor plans identifying and locating collections and records for priority protection or recovery efforts. The survey sheets include comments on potentially dangerous situations and may suggest remedial actions.
It is arranged by a hierarchy of building/floor/room or signifi- cant area, beginning with the Central Library (bottom to top) and followed by the branch libraries. A summary sheet for each floor precedes the floor plan and the individual survey sheets for that floor.

SURVEY NOTES

Prioritizing

Propose: Within a specified area [specify] there is an impending disaster such as:
* water from above
* water from below
* water from the side
* fire in an adjacent area
* other

Ask: If you had five minutes [or xx minutes] to protect or remove library materials or records
* Which one would you select?
* How would you move or protect them?
* How many people would it take?
* What materials would it take?

Central Library (University Building 603) basement 702 College Street
room name/area/date inspected priority (if no survey sheet inc.) materials
B03 library storage no
B04 CDT workshop/office no
B05 storage for shelving no
B06 Staff Lounge no
B07 archives yes
B08 electrical (7/92 jkw) no
B09 electrical/elevator (7/92 jkw) no
B10 Preservation Department yes
B12A & B electrical/mechanical/tunnel no (7/92 jkw)
B13 custodial storage (7/92 jkw) no
B16,18-21 viewing rooms no
B17 custodial staff (7/92 jkw) no
B22 custodial storage (7/92 jkw) no
B23 archives yes
B24 films ?
B28 custodial/electrical no
B29 current periodicals/media yes
B29 A & B photocopy yes
B29 D Signage Cttee. storage no

Central Library (University Building 603) basement 702 College Street

Sprinkler system

The sprinkler system is a wet system. There is water in it at all times. It is also a zoned system, meaning that only areas near a heat activated sensor will begin to be sprinkled. The shut off valve is located on the south wall of the mechanical room B12. The library does not have a key for the mechanical rooms.
Should the system accidentally go off, telephone the UTA Police, Physical Plant and/or the Safety Office. Then begin to cover, with plastic sheeting, or to move, priority materials.
There is another valve located on the wall in the SE stairwell just through the double doors. It is an "end of line" test valve. It causes water to run to the outside for test purposes.

Record of floods

May 1989
Unusually heavy rains caused extensive flooding over 2/3 of the basement floor. The water entered when the drain at SE stairwell blocked up. About 50 boxes of archives and manu- script materials were wetted as well as several boxes of audio tapes. A prompt response resulted in the air drying of the tapes in the Preservation Department and the commercial freeze drying of the paper documents at BMS Cat. Both efforts were successful and no materials were lost. The commercial freeze drying operation including dehumidification of the wettest portion of the basement cost about $9000.00.

Spring 1990
Heavy rains caused water to seep through the wall in the SW corner of the basement wetting the carpet about 4 feet into the microforms storage area. The carpet was dried by Physical Plant and no materials were damaged.

UTA LIBRARIES
DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: basement ROOM: (CDT photocopy) B04 & B29a
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
B04 is an office and workshop space for CDT staff.
* sink and plumbing are a potential source for water
* small quantities of flammable solvents are stored and used in the room for repairing and cleaning photocopy machines
* MSDS is required for solvents and for toner (They are present.)
B29a contains the active copying machines, fairly large quantities of paper and carbon black toner.
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
No library materials are present in B04. Desirable to save floppy disk backups kept on desk in SW corner of B04 and hard disk of pc in B29b.
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
Recommended remedial actions.
SURVEY DATE: 6/18/91 BY: Wellvang and Dunn REVIEWED: JW 7/92

UTA LIBRARIES
DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: basmt ROOM: B 06 Staff lounge
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
plumbing, drain, biological agents, microwave ovens, toaster, coffee pots, etc.
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)

Recommended remedial actions.

exercise regular care to insure that ovens are turned off and trash is collected daily

SURVEY DATE: 4/90 BY: Harrell REVIEWED: Wellvang 6/92

LIBRARIES
DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: basmt AREA/ROOM: B-07
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
* sprinkler system overhead/fire hose and extinguisher located on north wall
* potential for flooding if external drain fails
* biological agents such as crickets and cockroaches
* electrical wiring/lights directly above archives ranges
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
1. Sandra Myres Papers, No.92-29, boxes 1-61
2. Texas AFL-CIO Records, No.78-32, boxes 1-3
3. Texas Civil Liberties Union, No.85-16, boxes 1-47
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
* ranges extend to within an inch of the ceiling, fluorescent lights are too close to the boxes on the top shelves
Recommended remedial actions.
* remove collections stored on the floor to shelves whenever shelves become available
* maintain regular spraying program for biological agents

SURVEY DATE: 7/6/92 BY: G. Saxon REVIEWED:

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: Bsmt. AREA/ROOM: B-10 Preservation

Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
flood from back door wells, if drains fail as has happened
accident with overhead sprinkler system
sink overflowing
flammable chemicals accident
potential for cockroach problem
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
current periodicals in a bindery shipment
UTA theses (particularly if all three copies are together)
bindery database (HELPNET) backup tapes
electrical problems with heating equipment
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
Boxed bindery shipments stored on floor

Recommended remedial actions.
Provide more space so that bindery shipments can be kept on pallets or skids while boxed

SURVEY DATE: 4/10/90 BY: PD staff REVIEWED: JW 7/92

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: basmt AREA/ROOM: B-23
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
* sprinkler system overhead
* potential for flooding if building drain fails--this has occurred (May, 1989)
* biological agents a possibility
* electrical wiring/lights directly above
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
1. Oscar Mauzy Papers, various accession numbers
2. Bob McFarland Papers, no. 85-11, boxes 1-23; no. 91-62, boxes 1- 110
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
* archival collections stored on wooden pallets with plastic sheeting between boxes and pallet. Boxes approximately 6 inches off the ground
Recommended remedial actions.
* place the collections stored on pallets on shelves when they come available

SURVEY DATE: 7/6/92 BY: G. Saxon REVIEWED:

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: basmt AREA/ROOM: B-24
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
16mm films and audio visual equipment is stored.
films and equipment are not library materials

Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
area has flooded in past
Recommended remedial actions.

SURVEY DATE: 4/90 BY: Harrell REVIEWED: 6/91 Wellvang

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: basmt AREA/ROOM: B-28

Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
large custodial sink with drain, chemicals for cleaning, several electrical breaker boxes
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
Recommended remedial actions.

SURVEY DATE: 4/90 BY: Harrell REVIEWED: 6/91 Wellvang

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central Basement B29 Current Periodicals/Micf.

Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
In the original building, plumbing was placed in the south and west walls where sinks and a water heater were located. These have been capped, but the plumbing is still there. Sprinkler system could go off by accident. The Back stairwell is a flood potential, although this problem has been worked on by fiscal plant. There is a locked closet with a sprinkler pipe where the Signage Committee stores its supplies.
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
If flood occurs, remove all titles from the bottom shelf; unplug copiers. If another disaster occurs, must assume that all current periodicals and microforms can be replaced--walk out.
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
None.
Recommended remedial actions.
None.

SURVEY DATE: 4-20-90 BY: Alexander & Hedrick REVIEWED 5-19-92, by Alexander & Robbins.

Central Library (University Building 603) first floor 702 College Street
room name/area/date inspected priority (if no survey sheet inc.) materials
101 A-E Interlibrary Loan yes
100 Circulation/Reserve yes
117 custodial/electrical (7/92 jkw) no
121 mechanical (7/92 jkw) no
122 Bibliographic Control yes
124 Acquisitions & Col. Dev. yes

Record of flooding
1980's (early) Water from women's public restroom overflowed to the door to ACD room 124).
Central Library Floor Plan--First Floor

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: First AREA/ROOM: ISS Suite
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
Fire hazard from copier and fax.
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
Current Copyright records, kept in 101-D in the filing cabinet next to the blue abstract painting, 3rd drawer down. These are labelled "IN CASE OF EMERGENCY, REMOVE THESE FILES."
Past records are in the wooden cabinet in 101-A. They are blue request slips marked CCG and a year. This will require a booktruck. Could use one of ILL's. These are labelled "IN CASE OF EMERGENCY, REMOVE THESE FILES."
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
Windows require a key to open. In case of emergency, one should be hidden in the department.
Recommended remedial actions.
None.
SURVEY DATE: 4-20-90 BY: Alexander & Hedrick REVIEWED: 5-19-92, by Alexander & Robbins.

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: FLOOR: 1 AREA/ROOM: Circulation
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
* potential for toilet and sink drainage problem
* small electrical equipment--coffee pot in 105
* electrical wires and cables on floor (reduced significantly, 1992)
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
* money and receipt records in 105
* floppy disk backup for reserve lists in 115
* all master disks for circulation in 115
* CLSI fine records--reduced to 4 binders on table outside 105
* all library materials in the area are of equal value
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
* none apparent: everything stored on booktrucks or shelves; bookdrops are protected from rain
Recommended remedial actions.
* This is the critical communications point for the whole building. The fire alarm system, the magnetic lock system, the public address system, lighting control for public areas and exit control, and alarm panel for all the exit doors are located here.
* One emergency lighting unit above the central elevator is present. A flashlight is at the Circulation Desk and works.

SURVEY DATE: 4/12/90 BY: JKW & BMH REVIEWED: LJH & RBM 7/92

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 1 AREA/ROOM: 122 BCD
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
toilet/lavatory backup
small electrical equipment: electrical heaters on floor
wasps no longer visit NE corner
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
shelf list (500 drawers)--primary records on paper, much of it not duplicated elsewhere; difficult to move unless on wheels; plastic sheeting would provide a measure of protection
periodicals shelf list (30 drawers)--see above note
UTA theses and dissertations (move on two booktrucks)
uncataloged backlog of materials is of more value than the large sets of working tools kept in the department with the exception of the annotated subject cataloging manual (two vols. on stand) located near dept. entrance.
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
all materials now stored at least 3" above floor (5/14/90)
Recommended remedial actions.
emergency lighting for corridor and lavatories
continue to provide plastic sheeting for shelf list protection

SURVEY DATE: 4/12/90 BY: JKW REVIEWED: LJH & MDW 7/92

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 1 AREA/ROOM: 124 ACD
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
possibly water from floor above
electrical hazards of cables and wires on floor
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
financial information not duplicated elsewhere is contained in the kardex file (paper records in steel cabinets), the SO file (paper records in 4 cardboard files) and on in-process invoices at individual workstations.
request slips in 40 drawers represent an important file not available elsewhere
in process Materials Disposition forms in 124D
gift materials are of the lowest priority
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
boxed books stored directly on the floor for short periods of time
Recommended remedial actions and other observations
continue to maintain plastic sheeting in-house for covering files mentioned above

SURVEY DATE: 4/19/90 BY: JKW & BMH REVIEWED:LJH & MC 7/92

Central Library (University Building 603) second floor
702 College Street
room name/area/date inspected priority (if no survey sheet inc.) materials
200 Central Reference yes
202-203 Gov't. Publications yes
208 custodial electrical (7/92 jkw) no
209 mechanical (7/92 jkw) no
214 Reading Resources Room yes

Record of flooding
July 1991 Water discovered on the floor near door between 202 and 203 during period of heavy rain. Believed to be caused by a slow moving of roof drain that goes through the building at that point.

Central Library Floor Plan--Second Floor

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 2nd AREA/ROOM: Cen Reference
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
None.
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
The following titles from the Indexes and Abstracts area: Psycho- logical Abstracts, Cumulative Index for Nursing and Hospital Literature (CINAHL), Social Sciences Index, MLA Bibliography, Business Periodicals Index, and the Reader's Guide.
This will require people and trucks.
All titles from Cen, ID. This can be done quickly by one person and two small trucks.
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
None.
Recommended remedial actions.
Training on use of the fire extinguisher for new staff.
SURVEY DATE: 4-23-90 BY: Alexander & Schrag REVIEWED: 5-28-92, by Alexander & Schrag.

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 2nd AREA/ROOM: Govt. Pubs/Maps Rooms 202,203,204
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
Tacking Iron, if left on overnight, might start a fire.
Chemicals kept in the department: Acetone.

Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
1) Word perfect files, downloaded onto a disk & kept in the floppy disk holder beside the PC in Room 203.
2) Most recent print-out List of Item Selections on work table against West Wall in NW corner Room 203. Kept in blue print-out and labelled as above. Also, on this table the following: New Complete Shipping List, kept in blue pam box; 3x5 box labelled, direct mail file; Files in a stack tray clearly labelled, Incomplete SL; Claims; Packages and Rain Checks; and Corrections.
3) Room 203, Item Selection File consisting of 8 3x5 card catalog trays in small cabinet (only one on wheels). Drawers labelled: Items Selected; Items Non-Selected; Inactive/Discontinued. Will require a truck.
4) Files from Terry's Office (202) in black 2-drawer file cabinet.
5) Terry's Office (202), everything on the top two shelves of the bookcase. This includes: Marcive profile printouts; G.P.O. Depository Manual; C.D. and Diskettes in a cardboard box.
6) Room 203, one file from top drawer of gray 4-drawer file cabinet along the middle of the West Wall. Labelled: Department File Histori- cal.

Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
None. However, water appeared in Terry Wang's Office, Room 202, during the 1991-92 year.
Recommended remedial actions.
Fire extinguisher. (Had not been requested at the time of the '92 review. Terry will request this for the Department.)
Air ducts cleaned, black "gunk" getting on materials (and people).
Wasp control

SURVEY DATE: 4-23-90 BY: Alexander & Morris REVIEWED: 5-28-92, Alexander & Wang.

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 2nd AREA/ROOM: 214 RRR
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
None.
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
None.
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
None.
Recommended remedial actions.
None.
SURVEY DATE: 4-20-90 BY: Alexander & Johnson REVIEWED: 5-19-92 by Alexander & Johnson.

Central Library (University Building 603) third floor 702 College Street
room name/area/date inspected priority (if survey sheet not inc.) materials
301 mechanical/electrical (7/92 jkw) no
304 custodial/electrical (7/92 jkw) no
308 pc training no
310 library storage for unprocessed gifts possibly (palettes for book boxes recommended)
300 stacks no

Record of flooding
Jan. 1992 Water from sink or urinal in men's room 303 overflowed into stack area. No materials were damaged.
Central Library Floor Plan--Third Floor

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 3rd AREA/ROOM: 308 PC Training
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
Electricity associated with PC computers

Possible water and dust in ceiling
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
N/A
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
N/A

Recommended remedial actions.
None
SURVEY DATE: 6-18-91 BY: Ding, Wingfield REVIEWED:

Central Library (University Building 603) fourth floor 702 College Street
room name/area/date inspected priority (if no survey sheet inc.) materials
401 electrical/mechanical (7/92 jkw) no
404 custodial/electrical no
408/409 Centre for Greater SW Studies no
411 library storage ?
400 stacks yes
Priority materials located in general stacks:
Philosophy books B21.A45 - B5700.B7 (Three ranges)
Central Library Floor Plan--Fourth Floor

Central Library (University Building 603) fifth floor 702 College Street
Fifth floor room name/area/date inspected priority
(if no survey sheet inc.) materials
501 electrical/mechanical (7/92 jkw) no
504 custodial/electrical (7/92 jkw) no
508-511 Academic Computing no
515-516-516A Computer Search Services no
500 stacks yes
517 exhibit/furniture storage no
518 scanning room (8/92 jkw) no

Priority materials located in stacks:
UTA theses and dissertations
All of the materials classed in QE Central Library Floor Plan--Fifth Floor

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 5th AREA/ROOM: 508-511 PC Lab
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
Loose electrical wall sockets on the North Wall
18 computers chained into a single cord and plug
Multiple branching of electrical cords
Possible water and dust in ceiling
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)

None
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
N/A
Recommended remedial actions.
Have a professional electrician examine the wiring
Second fire extinguisher requested 7/91
SURVEY DATE: 6-18-91 BY: Ding, Wingfield REVIEWED: Wingfield 6/92

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central FLOOR: 5th AREA/ROOM: 515-516-516A, CSS Office
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
Electricity associated with the computers
Possible water and dust in the ceiling
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
Materials in bookcase on west wall (window side)
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
N/A
Recommended remedial actions.
SURVEY DATE: 6-18-91 By: Ding, Wingfield REVIEWED:

Central Library (University building 603) sixth floor 702 College Street
------------------------------------------------------------------
room name/area/date inspected priority (if no survey sheet inc.) materials
601, 602, 604 Parlor/kitchen yes
605 Garrett Library yes
608 Cartographic History yes
609 Garrett back yes
611 - 612 Administration yes
619 custodial/electrical (7/92 jkw) no
621 roof access no
640 mechanical/electrical (7/92 jkw) no
650 Robertson Colony yes
------------------------------------------------------------------
Record of flooding
mm/dd/91 [date not known, but early in the year] Mechanical failure in the HVAC system caused water to leak at floor level from room 640 into the adjacent room 652A, housing archives materials. Some boxed newspapers were wetted. In-house drying efforts by archives staff were successful and no materials were lost.
9/26/91 Administrative staff kitchen: "No materials were damaged. A pipe broke where the water goes into (or out of) the water heater. This is a very small heater and is located under the sink inside the cabinet. The water poured into the kitchen area, but also went under the wall and into SPCO's back storage area. The area for SPCO (tile floor) only required the mop. The leak was discovered only minutes after it happened by Lowry and Stoan, who were heading for the coffee pot. If it had happened at night, it would have been a different story."--reported by Julie Alexander. Wet vac and fans were used to dry he carpeted area.

Central Library Floor Plan--Sixth Floor

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING:Central Library FLOOR: 6th AREA/Rm: Lib/Par/Kit 601-604
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
* East wall of parlor entrance (601) is shared with kitchen (602) and is a potential source of leaks.
* Parlor (604) and kitchen (602) used frequently for receptions, and food crumbs attract biological agents.
* Electrical box in closet off of entrance (601).
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
1. Maps on the north wall of parlor (604).
2. Spring Palace painting on south wall of parlor (604).
3. Capital prints over the fireplace in parlor (604).
4. Republic of Texas portraits along the west wall of the entry hall (601) and west wall of parlor (604).
5. Contents of the hutch.
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
Recommended remedial actions.
* Make sure that the parlor and kitchen are cleaned thoroughly after each use.
SURVEY DATE: 7/6/92 BY: G. Saxon REVIEWED:

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING: Central Library FLOOR:6th AREA/RM:Gar.Lib.605-Map Lib.608
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
* Electrical wiring at the Service Desk (603) and at the public access LUIS terminal in the Garrett Library (605).
* Potential source of leaking from the windows on the south wall in both Garrett (605) and Cartographic History Library (608).
* Biological agents, such as crickets, infest areas at least once a year.
* Dust and residue continue to come out of the air vents in the Garrett Library (605), Bays B and C.
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
1. Manuscripts behind glass doors in boxes GA1-245.
2. Maps in Cartographic History Library located in bins 12-15, 58-61, and the card catalog on the east wall. Items stored in drawers 50-57.
3. 1 vol. El25 N9 N8 Garrett Collection, Cabeza de Vaca.
4. Mexican War books, Garrett Library Bay D.
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
* No sprinkler system in Garrett and the Cartographic History Library--this is a major concern. Also, there is no vault for especially rare items.
* Inability to closely regulate temperature and humidity.
Recommended remedial actions.
* Raise administrative consciousness on the need for a sprinkler system and a vault.
SURVEY DATE: 7/6/92 BY: G. Saxon REVIEWED:

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING:Central Library FLOOR: 6th AREA/ROOM:Gar.Back,Off.(609)
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
* Windows along the east and north walls pose potential for leaks, especially in Rooms 609 and 609A-F, 652 A and B.
* Electrical wiring overhead and on walls in every office. Mechanical are kept in Room 640.
* West wall of Room 609 shares wall with men and women's restrooms.
* Sink and refrigerator in Rooms 606 and 652 pose potential leaking problem.
* Preservation supplies stored in cabinet along west wall of 609.
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
1. Historical manuscripts stored in GB, Room 609, starting with the Kendall Family Papers.
2. Processed archival collections, starting with Collection 1.
3. Fort Worth Star-Telegram prints, negatives, clippings, in this order.
4. Division's holdings and donor files.
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
* No sprinkler system in Special Collections so potentially every item is at risk; vault also needed.
* Food crumbs in the kitchens, Rooms 607 and 652, will attract insects and other biological agents.
* Door between Rm. 611 (Administrative Office area) and Rm. 613 (Garrett Back) is a serious security breach. Unregulated and unsupervised traffic from the Administration through Special Collections is cause of grave concern.
* Rm. 613 and 652, 652A and B flooded in 1991, probably a result of a drain backup in Rm. 640 (Mechanical Room).
Recommended remedial actions.
* Raise administrative consciousness on the need for a sprinkler system and a vault.
* Make sure that kitchen areas are cleaned daily and all electric appliances are unplugged at 5:00 pm.
* Construct a cage or hallway separating Administarative traffic from Special Collections holdings.
SURVEY DATE: 7/6/92 BY: G. Saxon REVIEWED:

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING:Central Library FLOOR: 6th AREA/RM: Admin.Off/611-612
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
* Windows in the offices pose potential leaking problems as does the director's restroom (612A).
* Electrical wiring overhead, in each office, and clustered in the copy-LAN room.
* Biological agents are abundant, especially wasps at certain times of the year.
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
1. Disk drive to the computer located in the Business Manager's Office (611B) and the records in the top drawers of the four filing cabinets in the same office.
2. Personnel records located in the black lateral file cabinet opposite the Administrative Office in-boxes.
3. Bob Samson's tape drive and computer tapes which are kept on the right of his computer (611G).
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.
Recommended remedial actions.
SURVEY DATE: 7/6/92 BY: G. Saxon REVIEWED:

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING:Central Library FLOOR: 6th AREA/RM:Robertson CC/Rm.650
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
* Electrical wiring overhead and at the computer terminal and microfilm reader.
* Potential for biological agents.
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a re- covery effort in the case of a large scale disaster. (Locate on floor plans.)
1. Memorial for the Robertson Colony located in the large vertical exhibit case.
2. Leftwich diary located in folder dated February 25, 1822, in the first filing cabinet on the left, top drawer, along the east wall. Keys are located in the secretarial desk, top center drawer, on a large metal key ring.
3. Remaining manuscripts housed in the filing cabinets along the east wall.
4. Blue notebooks housed in the book cases behind Dr. McLean's desk.
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
Recommended remedial actions.
SURVEY DATE:7/6/92 BY: G. Saxon REVIEWED:

Architecture and Fine Arts Branch Library
104 Architecture Building
601 Monroe Street

Note: New walls have been build and some room numbers need to be changed. Specifically, room numbers in the library requiring attention are those with 103 designations. Bob Gamble will address this issue through appropriate channels.

Record of water leaks
This building has a long history of ceiling leaks during and immediately following construction.
July 1991 Heavy rains caused leaks from ceiling at several places above main book storage areas. Plastic sheeting was used to protect stacks. Preservation department drying efforts were partially successful with the seven wet books.

UTA LIBRARIES
DISASTER PREPAREDNESS SURVEY

BUILDING: Architecture/Fine Arts Library Architecture 104 (A-F)
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
Flood from light well if the exterior drain ever fails
Rain puddles in building, outside entrance to library
Accident with overhead sprinkler system
Crickets and cockroaches appear with regularity
Flooding around the rear exit door and through the ceiling above periodicals due to blockage of upstairs drains in late July, 1991.
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a recovery effort in the case of a large scale disaster. (Locate on floor plans.)

Books housed in room 104D, Rare and Portfolio collections. Rare books located in one locked cabinet in that room are of first priority
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
Shelving has no canopies leaving top shelf materials vulnerable to light and to possible water damage
Recommended remedial actions.
Additional fire extinguisher for copy machine area requested 7/15/92
Monitor effectiveness of the French drain in the light court
SURVEY DATE: 4/10/90 BY: JKW & BMH REVIEWED: 7-15-92 BG & TH

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING:A/FA Branch Music Lab AREA/ROOM: 104E, 104F Architecture
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
Accident with overhead sprinkler system
Electrical short
Electrical panel in electrical room controls next door CAD lab; electrical control box for library is next door in CAD lab; is any control possible when CAD is closed?
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a recovery effort in the case of a large scale disaster. (Locate on floor plans.)
The only unique materials are the concert tapes, approximately 300 cassettes and the same number of reel-to-reel tapes. Concert tapes are presently sitting in boxes in room 104E. They need a protected location.
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
N/A
Recommended remedial actions.
One fire extinguisher requested 7/15/92
Safe storage must be found for concert tapes
SURVEY DATE: 4/10/90 BY: JKW & BMH REVIEWED: 7-15-92 CJ & TW

Science and Engineering Branch library
Nedderman Building B03-B04
416 Yates Street

Priority materials:

Nothing is irreplaceable, however, the Reference Collection is not only essential, but very expensive and in some cases difficult to replace. The Reference Collection comprises five full ranges and five half ranges located centrally just north of the Information Desk, where it can be easily identified and removed. - Emerson Hilker, Michael Doran, Richard Metzger, Joan Martinek (7/90).

Record of floods

July 1991 Heavy rains caused water to seep into this basement location through walls in the southwest corner.

UTA LIBRARIES DISASTER PREPAREDNESS SURVEY

BUILDING:Engineering II Science and Engineering Library B03/04
Primary potential sources of localized threats: (plumbing, drains, skylights, flammable chemicals, electrical hazards, biological agents, etc.)
Lavatory blockages and overflows have occurred prior to September 1991, but not in the 1991/1992 school year.
Water spots on ceiling tiles are apparent--source unknown. Leakage happened prior to September 1991 and does not appear to be recurring.
Priority collections, files or records to be first protected or removed in the case of a localized threat or to be the first targets of a recovery effort in the case of a large scale disaster. (Locate on floor plans.)
Reference collection is of highest priority with no distinction being made between the periodicals and books collections
Observations on potentially dangerous storage conditions. (eg. materials stored less than 3" above the floor.)
Nearly all non-compact shelving is without canopies, leaving top shelf materials vulnerable to light and to possible water damage
Adjacent labs using hazardous materials may pose an external threat
Quick removal of materials from this basement location with small doors is practically impossible
Concern was expressed about structural stability of building and possibility of unbraced shelving collapsing, producing a domino effect
Recommended remedial actions and other observations.
No knowledge of building evacuation and fire emergency procedures
SURVEY DATE: 4/19/90 BY: JKW & BMH REVIEWED: 7/15/92 EH & TW

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